Swyddi Gwag Mewnol

Professional Services MI & Enablement Officer (FTC - 12 Months)

2024-05-01 18:59:39

Category: Procurement

Salary: Salary starting at £36,101

Closing Date: 2024-05-15

Location: Risley, Cheshire

Job introduction

The salary range for this position is £36,101 to £38,065 (Grade 5A)

If you have any queries regarding the position itself please contact Victoria McConville

Please be aware that all new appointments will be made in-line with the PLC ‘New’ terms & conditions. Therefore, if you are not already on PLC ‘New’ terms & conditions and you are selected and accept this role, there will be changes made to your contractual terms. The terms and conditions of the role will be made clear in the offer letter.

If you have any queries about the impact of applying for this role on your terms & conditions, pay, pension or benefits, please contact the HR Support Team.

Job Description

The postholder will be responsible for managing and maintaining the framework of policies, procedures, processes and practices within which the functions operate whilst leading on the production and analysis of accurate and timely Procurement and Commercial Management Information, derived from multiple sources, for use both internally (e.g. production of spend analytics for use by the team and / or performance reports) and externally (e.g. commissioned information from DESNZ / BEIS and/or customers). There will be a focus on increasing automation of MI production and there will be an expansion of scope from the Procurement and Commercial teams to encompass Professional Services.

Striving for best practice, the postholder will contribute to a highly effective framework of policies, procedures, processes and practices to support Professional Services in delivering the needs of the business.

The postholder will also take responsibility for ensuring that internal and external communication channels are kept up to date with accurate information.

All aspects of the role will be carried out in accordance with all applicable legislation and sector / organisational policy.

Main responsibilities

Main Responsibilities for Professional Services MI and Enablement Officer:

• Production of regular, accurate and timely management reporting whilst working on own initiative to validate the data, working to deadlines set.
  • Produce monthly, quarterly, and ad-hoc reporting on category spending, team performance etc.
  • Produce Management Information for submission to DESNZ / BEIS and/or the Cabinet Office on procurement activity including, but not limited to, Contract Register & Procurement pipeline; spend with Small Medium Enterprises and compliance with the UK Government Prompt Payment Policy.
• Maintenance of the Procurement and Commercial corporate information, ensuring that it is kept up-todate, relevant and available when required by the organisation and maintained as required by the organisation.
  • Disseminate relevant and accurate information to the organisation to ensure open and effective communication.
  • Design and maintain the Procurement and Commercial Nucleus pages (SharePoint based).
  • Provide support to the Procurement and Supply Chain Management Team in updating, cross referencing and uploading documents to the Management System.
  • Maintain the ‘Suppliers’ section of the NNL website to ensure that the most up-to-date and relevant information for the supply chain is available at all times.
  • Maintain accurate internal data sources, such as the Workload Planner, Service Level Agreement database and Contracts Register.
• Support the Procurement and Commercial teams in undertaking 2nd Line Assurance compliance checks against existing processes.
  • Review existing data sources and standard reports and identify where reporting can be improved and assist in the implementation of improvements.
  • Collaborate with peers around the business to build best practice processes in terms of both data quality and reporting tools.
  • Lead on the mapping of processes in ‘as-is’ and ‘to-be’ states, working across functions where applicable to simplify and standardise processes and procedures.
  • Work with the Accounts Payable team and any other relevant functions to streamline purchase-to-pay policies and practices.
  • Advise on any other strategic initiatives to make improvements in the business.
• Support and encourage continuous improvement activities across the Procurement and Commercial functions as well as the wider business.
  • Review existing data sources and standard reports and identify where reporting can be improved and assist in the implementation of improvements.
  • Collaborate with peers around the business to build best practice processes in terms of both data quality and reporting tools.
  • Lead on the mapping of processes in ‘as-is’ and ‘to-be’ states, working across functions where applicable to simplify and standardise processes and procedures.
  • Work with the Accounts Payable team and any other relevant functions to streamline purchase-to-pay policies and practices
    Advise on any other strategic initiatives to make improvements in the business.
• Contribution to a highly effective framework of policies, procedures, processes and practices by enabling the Procurement and Commercial functions to operate in an efficient and effective way.
  • Proactively facilitate and advise all employees to ensure that all goods, works and services are procured in line with the procedures set out within the Constitution.
  • Understand the main policies, procedures and processes in use by team members at any given time and proactively maintain them in accordance with best practice.
  • Advise and train the team members in the use of the main systems and assume administrator duties in each case.
  • Co-ordinate reporting of KPIs for the Procurement and Commercial functions (including trends over time).

Ideal candidate

Essential Criteria for Professional Services MI and Enablement Officer:

• Significant experience in a similar role in a busy and diverse office environment.
• Highly proficient in of using Microsoft Office applications, (most importantly Excel, but experience of Outlook, Word, Visio and PowerPoint is key) including analysing and commentating on the outputs.
• Able to gather data from multiple sources, analyse and produce a range of report types, including PowerPoint dashb A basic understanding of data base structure to enable future MI automation oards, pivot tables, macro enabled spreadsheets etc.
• The ability to learn and become proficient in using new tools.
• Good communications skills – verbal and written – with experience of dealing with correspondence for both internal and external stakeholders.
• Experience of working with sensitive and confidential material in an impartial and professional manner.
• Organised and can plan workload to achieve targets.
• Ability to obtain BPSS level security clearance (this includes but is not limited to identity, employment and criminal record checks). 

Desirable Criteria for Professional Services MI and Enablement Officer:

• Business World – working knowledge of Business World (Agresso).
• Visio – production of process flow diagrams.
• Power Query in Excel.
• An understanding of basic SQL.
• Microsoft Project – Project Plans.
• Awareness of public sector procurement.
• Experience of SharePoint editing.
• Experience of e-procurement systems.

Apply now